Brand Safway Administrative Assistant/Receptionist in Beaumont, Texas

Administrative Assistant/Receptionist

Location

Beaumont, TX

Job Type

Full-Time Regular

Position Id

11235

Job Description

Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

RESPONSIBILITIES:

Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Prepares outgoing mail.

Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer, or transcribes from voice recordings.

Composes and types routine correspondence.

Files correspondence and other records.

Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.

Schedules appointments for employer.

Greets visitors, ascertains nature of business, and conducts visitors to employer or appropriate person.

Arranges travel schedule and reservations.

Place orders for food service, flowers or other services for the office needed by employer.

Compiles and types statistical reports.

Orders office supplies, cell phones, computers and necessary accessories.

Makes copies of correspondence or other printed matter. Keep supplies filled and in working order.

General housekeeping cleanliness of conference room, keeping supplies and fridge stocked for meetings and guest.

REQUIREMENTS:

Education/Experience:

Associate's degree(A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Skills:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

proportions, percentages, area, circumference, and volume.

Ability to calculate figures and amounts.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving severalconcrete variables in standardized situations.

Ability to accurately and efficiently use PC word processing and spreadsheet software.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.